MSU-Northern ITS: Introduction to the Outlook Calendar

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Quick Links Help Desk - 3765 ITS Home IT Security Services Information About... Site Index In this section... Information About... Network Drives E-Mail Managing Your Email Address Book & Contacts Sending Email Using Rules Using the Calendar Using Tasks Web Publishing Bandwidth/File Sharing Help Desk MSU-Northern students, faculty and staff - Use the ITS Help Desk as the first point of contact for your technology problems, questions & services! Information Technology Services Help Desk Walk-in Support: Cowan Hall 117B Telephone Support: 265-3765 E-Mail Support: itstech Print a Blank Calendar You can use Microsoft Office Outlook to print a blank calendar. Blank calendars may be useful to take notes on or to consult when you meet to discuss a project with your team. Print a blank calendar 1. On the File menu, point to New, and then click Folder. 2. In the Create New Folder dialog box, in the Name text box, type a name for the folder. 3. In the Folder contains list, click Calendar Items. 4. In the Select where to place the folder list, click Calendar, and then click OK. 5. In Calendar, in the Navigation Pane under the My Calendars section, select the check box for the calendar you created. 6. On the File menu, click Print. 7. In the Print dialog box, under Print this calendar, click the calendar you created. 8. Select the print style options you want, and then click OK. Last Updated: 18-Jun-2009
	Information Technology Services: Outlook Calendar Introduction to the Outlook Calendar The Outlook 2007 Calendar is fully integrated with e-mail, contacts, and other features. With the Calendar you can: Create appointments and events Organize meetings View group schedules View calendars side-by-side View calendars on top of each other in overlay view Manage another user's calendar and more... Create an Appointment While in the Calendar, click the New Appointment icon () or double click on the day you want to enter the appointment, and the new appointment window will open. In the Subject box, type a description. In the Location box, type the location. Enter the start and end times. You can type specific words and phrases in the Start time and End time boxes instead of dates. For example you can type Today, Tomorrow, New Year’s Day, Two Weeks from Tomorrow, Week from Yesterday, Three days before New Year's Day, and most holiday names. Select any other options that you want. To make the appointment recur, on the Appointment tab, in the Options group, click Recurrence . Click the frequency (Daily, Weekly, Monthly, Yearly) with which the appointment recurs, and then select options for the frequency. Click OK. If you would like to have the system remind you of the appointment, use the Reminder drop list in the Options group. When you've finished, click Save & Close. Change an appointment Open the appointment that you want to change. Do one of the following: Change options for an appointment that is not part of a series: Change the options, such as subject, location, and time, that you want to change. On the Appointment tab, in the Actions group, click Save & Close. Change options for all appointments in a series: Click Open the series, and then change any options, such as subject, location, and time, that you want to change. To change recurrence options, on the Recurring Appointment tab, in the Options group, click Recurrence, change the options, such as time, recurrence pattern, or range of recurrence, and then click OK. On the Recurring Appointment tab, in the Actions group, click Save & Close. Change options for one appointment that is part of a series: Click Open this occurrence. On the Recurring Appointment tab, change the options, such as subject, location, and time, that you want. On the Recurring Appointment tab, in the Actions group, click Save & Close. Top of page Return to E-Mail.		Accounts If you need to obtain an account please, read the Faculty & Staff Accounts page. Keyboard Shortcuts Create a new appointment (when in Calendar): `Ctrl` + `N` Create a new appointment (in any Outlook view). `Ctrl` + `Shift` + `A` Go to a date: `Ctrl` + `G` Calendar Tips Change Your Calendar View Quickly - Outlook's calendar tabs let you view one day, one week (work or full), or a full month at a time. But you can also press Alt 3 to view only the next three days, Alt 5 to see only the next five days, and so on. To do this, first click on the day you want to start at and then press Alt and the number of days you want to view. Quickly Move an Appointment - In Calendar, you can drag the appointment to a different date and you can also edit the subject by clicking the description text, pressing F2, and then typing your changes. Show Calendar Start Outlook showing my Calendar 1. On the Tools menu, click Options. 2 Click the Other tab, and then click Advanced Options. 3. Under General Settings, next to the Startup in this folder box, click Browse. 4. In the Select Folder dialog box, select the folder you want to appear when you start Microsoft Outlook.