Proposal Approval Process 

As soon as you decide to apply for a grant:

• Fill out the Intent to Apply form.
• Discuss with department chair/dean/supervisor, as needed.
• Email form to Grants Coordinator.

Workflow

1. Project Director (PD)/Principal Investigator (PI) sends this completed form to the Grants Coordinator.
2. Grants Coordinator routes the documents for review and approval:
   1. Chair (if applicable)
   2. Dean (faculty)/Supervisor (staff)
   3. Controller
   4. Dean of Learning Excellence and Sponsored Programs
3. After approved, Grants Coordinator sends a copy of this signed form to the PD/PI.
4. The PD/PI begins developing the proposal.
5. If PD/PI request additional services, Grants Coordinator contacts PD/PI as soon as possible.

Reason

This form enables early communication with the Chair/Dean/Business Services/Office of Grants and Sponsored Programs who review the sponsor information and the proposed project.

This form allows for early discussion of potential issues with the proposal such as faculty time commitment, IRB approval, facility needs, information technology service needs, or cost share requirements.

The form also enables PI/PD to request proposal support services.

Signatures approve the PI/PD to continue to develop the proposal.  

At least 1 week before proposal deadline:

1. Fill out the Proposal Authorization Form.
2. Email form to Grants Coordinator and attach:
   1. Copy of the proposal (final budget and near-final other proposal documents).
   2. Supporting documentation, if applicable.

Workflow

1. Project Director (PD)/Principal Investigator (PI) sends all of the following documentation to the Grants Coordinator:
   1. The completed form.
   2. A copy of the proposal (final budget and near-final other proposal documents).
   3. Supporting documentation, if applicable.
2. Grants Coordinator routes the documents for review and approval:
   1. PD/PI
   2. Facilities Representative/Physical Plant Representative (if required)
   3. Information Technology Services Representative (if required)
   4. Chair/Dean/Supervisor
   5. Controller (budget review)
   6. Dean of Learning Excellence and Sponsored Programs
   7. Chancellor
3. After approval, the proposal is ready for submission. 
4. Grants Coordinator sends a copy of this signed form to the PI/PD. 
5. Proposal is submitted to:
   1. GRANTS.GOV: Proposals are submitted by the Dean of Learning Excellence and Sponsored Programs.
   2. OTHER FUNDING ORGANIZATIONS: Depending on the funding organization instructions, proposals may be submitted by PD/PI or by the Dean of Learning Excellence and Sponsored Programs.
6.  If applicable, Grants Coordinator sends documentation confirming successful proposal submission to the PD/PI.

Reason

This form must be completed for all proposals submitted to external organizations for support of research, scholarly activities, or other projects that may result in external funding coming to MSUN or in a contract, grant, or other agreement with MSUN on behalf of its faculty or staff.